17 Oct 2024

COMMUNICATION TO SUPPLIERS INVOICING TO IVECO GROUP EUROPEAN LEGAL ENTITIES ONLY

Dear Valued Partner,

To ensure timely and effective management of accounts payable, reduce costs and minimize carbon footprint, please submit your invoices via one of our electronic channels. Paper documents are no longer needed.

The electronic channels applied in most Iveco Group Legal Entities are as follows:

- SDI (electronic invoices, mandatory in Italy for Italian Suppliers, and other similar legislations in other countries).

- EDI (used only by those Suppliers having this solution available in their IT systems).

- MyInvoices platform (upload or email the platform in PDF format).

You can find the list of those Legal Entities for which MyInvoices platform is available at the bottom of this communication, along with the instructions on how to register in the platform and some useful contacts.

Please, read carefully through the below points to allow for faster and more accurate invoice processing:

- Use the correct “Bill to” Iveco Group Legal Entity, including the VAT number.

- Indicate the valid Delivery Note and the Purchase Order (PO) the invoice is referred to.

- Manage one invoice per each PO (if possible, also one Delivery note per each Purchase Order).

- If the Delivery note and PO are not available, please provide any piece of information deemed relevant to identify the Iveco Group correct reference or representatives (e.g., cost center, contact names, etc.).

- Scan the valid Invoice & supporting documents in one pdf file.

- PDF file shall not exceed 5 MB (this is a file size limit in MyInvoices platform).

Concerning credit notes, these shall include the number/protocol of the document they refer to (e.g., invoice and/or note). If the credit note is not linked to any specific document, please provide any piece of information about the underpinning agreement or a contact person with whom the credit note was agreed.

Please follow the following path to download INSTRUCTIONS to onboard MyInvoices platform:

Iveco Group Supplier Portal > Documents > Accounts Payable > Europe > Accounts Payable – Send invoices